Executive Assistant & Office Manager

• Serve as the point person for office manager duties, including maintenance, mailing, supplies, equipment, bills, deposits, errands, and shopping
• Schedule meetings and appointments
• Organize the office layout and order stationery, supplies and equipment
• Maintain the office condition and arrange necessary repairs
• Provide general administrative support to the President
• Partner with HR to update and maintain office policies as necessary
• Partner with the Executive Vice President to ensure the office is running smoothly.
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Act as the primary point of contact for all office vendors and suppliers
• Manage office budget, accounts payable and receivable; ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees' queries regarding office management issues (e.g. stationery, supplies, hardware, and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering, and security
• Work with departments to confirm the accuracy of AP/AR.
• Plan in-house or off-site activities, like parties and celebrations

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• 3-5 years of experience in an office management or controller role
• Excellent organizational and time management skills
• Strong understanding of financial and accounting principles and regulations
• Proficient in Microsoft Office, including Excel, Word, and PowerPoint
• Experience with accounting software, such as QuickBooks
• Ability to identify and manage priorities

• 3-5 years of experience in an office management or controller role
• Excellent organizational and time management skills
• Strong understanding of financial and accounting principles and regulations
• Proficient in Microsoft Office, including Excel, Word, and PowerPoint
• Experience with accounting software, such as QuickBooks
• Ability to identify and manage priorities

• Based in Dallas, Texas, this is a full-time role
• Hours of 8:30am-5:30pm, Monday-Friday
• Salary based on experience